Schedule: Monday - Friday, 8:00 am to 5:00 pm (Flexible)
Company Overview: We are a US-based company seeking dedicated professionals to join our team on both full-time and part-time bases. Proficiency in English at an advanced level is a non-negotiable requirement.
Job Summary: We are currently seeking a highly organized and detail-oriented Office Secretary to join our remote team in Latin America. If you are a proactive problem solver, an effective communicator, and are eager to contribute to the smooth functioning of our office, we encourage you to apply.
Responsibilities:
Provide administrative support by managing schedules, calendars, and appointments for the team.
Handle incoming and outgoing correspondence, including emails, phone calls, and messages, with a professional and courteous demeanor.
Assist in organizing and coordinating virtual and in-person meetings, conferences, and events.
Prepare and edit documents, reports, presentations, and other materials as needed.
Manage virtual filing systems to ensure documents are organized and easily accessible.
Assist in travel arrangements, accommodations, and itineraries for team members as required.
Monitor and order office supplies, ensuring well-stocked inventory levels.
Assist with basic bookkeeping tasks, such as expense tracking and invoice processing.
Collaborate with other team members to ensure efficient office operations.
Contribute to the development and implementation of office procedures and best practices.
Requirements:
High school diploma or equivalent (Associate's or Bachelor's degree preferred).
Strong organizational and time management skills, with an ability to prioritize tasks effectively.
Excellent written and verbal communication skills in both English and Spanish.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
Previous experience in office administration, secretarial support, or related roles is a plus.
Ability to work independently and collaboratively in a remote team environment.
Detail-oriented and proactive with a willingness to take initiative.
Strong interpersonal skills and a positive, team-oriented attitude.
Flexibility to adapt to changing priorities and learn new skills as needed.
How to Apply:
Interested candidates are invited to review our Tips & Recommendation Page before submitting their resume. Along with your resume, please include an introduction video and complete an intake form. Only shortlisted candidates will be contacted for further steps in the selection process.
