Schedule: Monday - Friday, 8:00 am to 5:00 pm (Flexible)
Company Overview: We are a US-based company seeking dedicated professionals to join our team on both full-time and part-time bases. Proficiency in English at an advanced level is a non-negotiable requirement.
Job Summary: We are seeking a dedicated and adaptable Office Manager to join our remote team in Latin America. If you are a resourceful problem solver, an excellent communicator, and are passionate about creating an organized and efficient work environment, we encourage you to apply.
Responsibilities:
Oversee day-to-day office operations, including managing administrative tasks, organizing schedules, and ensuring a productive and positive work environment.
Coordinate and manage appointments, meetings, and conferences for the team, handling scheduling conflicts and changes with ease.
Assist in travel arrangements, accommodations, and itineraries for team members when required.
Serve as a central point of contact for both internal teams and external partners, addressing inquiries and routing communications appropriately.
Maintain office supplies and equipment, order new supplies as needed, and manage relationships with vendors.
Collaborate with the HR team to support employee onboarding, offboarding, and engagement initiatives.
Prepare and edit documents, reports, and presentations with a keen attention to detail and accuracy.
Manage virtual filing systems, ensuring documents are organized and accessible for the team.
Assist with basic bookkeeping tasks, such as expense tracking and invoice processing.
Contribute to the development and implementation of office policies and procedures.
Identify opportunities for process improvements and efficiency enhancements within the office.
Requirements:
High school diploma or equivalent (Associate's or Bachelor's degree preferred).
Strong organizational and multitasking skills, with the ability to manage competing priorities effectively.
Excellent written and verbal communication skills in both English and Spanish.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
Previous experience in office administration, administrative support, or related roles is a plus.
Ability to work independently and collaboratively in a remote team environment.
Demonstrated problem-solving abilities and a proactive approach to tasks.
Strong interpersonal skills and a friendly, approachable demeanor.
Flexibility to adapt to changing priorities and willingness to learn new skills.
How to Apply:
Interested candidates are invited to review our Tips & Recommendation Page before submitting their resume. Along with your resume, please include an introduction video and complete an intake form. Only shortlisted candidates will be contacted for further steps in the selection process.
